About Hanna Interpreting Services LLC:
Hanna Interpreting Services LLC is more than just a language service provider; we’re a transformative force in language access, empowering communities and bridging communication barriers across California and beyond.
Founded in 2010 in a humble garage, we’ve grown into a dynamic, award-winning company recognized as one of the Top 100 Language Service Providers worldwide, and one of the fastest-growing in the U.S. Our team of nearly 100 dedicated staff members and a vast network of over 3,000 linguists deliver thousands of language projects every year, providing crucial support to education, healthcare, legal, government, and social services.
At Hanna, we deliver more than just words – we foster connections and create inclusive environments for those who need it most. As we expand our footprint nationally, we’re committed to excellence, innovation, and making a lasting impact. If you’re ready to join a team that’s as passionate about service as it is about success, Hanna is the place for you.
Position Overview:
Hanna Interpreting Services LLC is seeking an experienced Executive Assistant to support our President in daily administrative, property management, and office management tasks, freeing them to focus on strategic growth, visionary leadership, and external relations.
This role will primarily manage the President’s schedule, email, and administrative responsibilities for both Hanna Interpreting Services and our office building. As a liaison between the President and the Chief Operating Officer, you will play a key role in supporting their combined oversight of our nearly 100 full-time team members.
Key Responsibilities:
- Executive Support & Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities.
- Property & Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building.
- Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation.
- Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments.
- Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks.
- Project Coordination: Oversee special projects, both personal and business-related, to support efficiency in the President’s workload.
- Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President.
Requirements:
- Experience: Minimum of 5 years as an executive or personal assistant to high-level executives.
- Organizational Skills: Superior ability to organize, prioritize, and multi-task in a fast-paced environment.
- Property & Office Management Familiarity: Experience in property or office management is a plus.
- Strong Communication Skills: Excellent verbal and written communication; a polished, professional demeanor.
- Proactive Attitude: Must be comfortable taking initiative, providing candid feedback, and managing up to help the President operate efficiently.
- Discrete and Trustworthy: Proven ability to handle confidential information with integrity and discretion.
- Tech-Savvy: Proficiency with Google Workspace, Microsoft Office, calendar and email management software, and other relevant administrative tools.
Preferred Qualities:
- Service-Oriented: A mindset focused on supporting the executive without an emphasis on advancing to a different role within the company.
- Detail-Oriented: Ability to catch details the executive might overlook.
- Adaptable & Self-Sufficient: Able to anticipate needs and adjust priorities as necessary.
Additional Information:
Support outside of regular business hours, including nights and weekends, is expected to be rare. Hanna Interpreting Services LLC offers a competitive salary, health benefits, a supportive work environment, and the opportunity to work with a thriving, visionary executive.
Benefits:
- Health Insurance
- Vision & Dental
- Life Insurance
- 401k w/ 4% match
- Vacation time
- Sick Leave
- Paid Holidays
- Paid Half-Day on birthdays
- Lunch provided on birthdays
- Full access to our Snack Bar
- Breakfast or Lunch provided for onsite staff every Friday (yes, that's right - every Friday!)
How to Apply:
We’ve partnered with Predictive Index (PI) to help us better understand how our work and what motivates them. After you submit your application, please click on the link below (this will take approx 10 mins):
https://assessment.predictiveindex.com/bo/98PD/ExecutiveAssistant_Nov2024_162643
Disclaimer:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role. The duties, responsibilities, and qualifications may change at any time, with or without notice, to meet the business needs of the organization.
Hanna Interpreting Services LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
